Masters

From BSG Knowledge Base

This module is meant for entering information related to raw materials, products, production processes and commercial details. This should be filled/modified only by the persons in the administrative role.

Contents 1 Leather 1.1 Master Products 1.2 Master Colour 1.3 Master Rejection types 1.4 Masters Product value 2 Raw Material 2.1 Master Raw Material types 2.2 Raw Material Thickness 2.3 Raw Material Sizes 2.4 Raw Material product Value 2.5 Raw Material Origin 3 Chemical 3.1 Master chemicals 3.2 Master Chemical Category 3.3 Master Chemical Brands 3.4 Reorder Level 4 Production 4.1 Master Stock Stores 4.2 Master Production Gates 4.3 Master Operation Costs 4.4 Crusting Operation Details 4.5 Finishing Operation Details 4.6 Production Process Details 5 Commercial 5.1 Master Receipt Gates 5.2 Master Shipment Gates 5.3 Master Business Zones 5.4 Master Cities 5.5 Master Tax Details 5.6 Master Account Details 6 Master Edit

[edit] Leather

This category enables you to define master products, master colour, master product value, master rejection types and master product reorder level.

[edit] Master Products

The products entered here will be used as reference say, while raising sales order etc.,

Go to Masters-->Leather-->Product Enter a code for a product. This must be unique for each product and can be either purely alphabetical or alphanumeric (Ex:For cow give as "cw001",for buffalo give as "buf001",for goat give as "gt001” etc..). Mention the Product Name as per your company norms.(Ex:If the animal is cow then give the name as "F/c Cow Softy Upper"). Select the animal from which the product will be manufactured. (Ex: cow,buffalo,goat,pig). Then click “Save” to store the entered details in the database.

[edit] Master Colour

The products entered here will be used as reference say, while raising purchase order, sales order etc.,

Go to Masters-->Leather-->Colour. Enter the Colour Code. Again, this must be unique for each colour and it can be either alphabetical or alphanumeric(Ex:For black give as "blk001", for green give as "grn"). Enter the Colour Description, that is the full name of colour. (Ex: Black, Green,Grey). Then click “Save” to store the entered details in the database.

[edit] Master Rejection types

This feature enables you to set a new rejection type and to map it with its respective category. This will be very useful during production or post-production assortment process.

Go to Masters-->Leather-->Rejections. Enter the Rejection Name (Ex:Poor grade, Colour Variation, etc.,) Select the Rejection Category (i.e. the cause for the rejection say, Machine Damage etc.,). Then click “Save” to store the entered details in the database.

[edit] Masters Product value

This option helps you to set per sq.ft value for a product (entered in master products) in Indian Rupees. The values entered here will be used to automatically calculate total product value during for example, Goods receipt entry.

Go to Masters-->Leather-->Product Value. Enter the Product Value in Indian Rupees. This must be numeric and no alphabets will be entertained. Click “Save” to store the entered details in the database.

[edit] Raw Material

This category enables you to define master raw material types, raw material thickness, sizes, grade value and origin for raw material types.

[edit] Master Raw Material types

The products entered here will be used as reference say, while raising purchase order etc.,

Go to Masters-->Raw Material-->Raw Material. Enter a code for a Grade. This must be unique for each product and could be either purely alphabetical or alphanumeric. Even you can use characters like “-” to separate the codes. (Ex:For cow give as "cw-001",for buffalo give as "buf001",for goat give as "gt001". Etc...). Enter the Grade Description for the code as per your company norms. (Ex: A grade, B grade,I grade,II grade etc..,). Select the Animal category for the particular grade. (Ex:Cow, Goat). Click "Save" to store the entered details in the database

[edit] Raw Material Thickness

This feature enables you to store thickness value for an animal category. The value entered here will be useful during say, purchase order entry to indicate the thickness of raw material received.

Go to Masters-->Raw Material-->Thickness. Enter the value of Thickness for the raw material types.(Ex: mixed,0.6- 0.8mm,1.2-1.4mm) Select the Animal for the thickness range (Ex:Sheep,Buffalo) Click "Save" to store the entered details in the database.

[edit] Raw Material Sizes

The Size values entered here will be used as similar to the raw material thickness during say, purchase order entry to indicate the thickness of raw material received.

Go to Masters-->Raw Material-->Sizes. Enter the value of Sizes for the raw material types.(Ex: mixed,15-25 sqft). Select the Animal for the size range (Ex:Goat,Buffalo) Click "Save" to store the entered details in the database.

[edit] Raw Material product Value

This option helps you to set value for a product (entered in master raw material products) in Indian Rupees. The values entered here will be used to automatically calculate total product value during for example, Goods receipt entry.

Go to Masters-->Raw Material-->Grade Value. Enter the product value for the Product. This must be numeric and no alphabets must be entertained. Click "Save" to store the entered details in the database.

[edit] Raw Material Origin

Using this option, you can specify origin for a raw material category. This will be helpful while entering say Goods receipt entry. This will also helps you to take valuable business decisions on deciding the quality of raw material based on origin.

Go to Masters-->Raw Material-->Origin. Enter the Origin Code (Place Code) for the raw material. The code must be numeric only(Ex: For Chennai give as 001, For Madurai give as 013). Give the Origin Description (full name of the place) from where the Raw Material will come along with short form of the animal name for easy understanding. (Ex:bf-Chennai,cw-Coimbatore,Madurai). Select the Animal category which you will receive from that origin (Ex: Cow, Sheep). Click "Save" to store the entered details in the database.

[edit] Chemical

This category facilitates defining master chemical types, chemical categories, and brands for the chemical types.

[edit] Master chemicals

This feature is for defining chemicals that you are using day-to-day in your tannery and other details like chemical category, section, brand and rate/kg of the chemicals.

Go to Masters-->Chemical-->Chemical. Enter Chemical Name.(Ex: Acetic Acid,Ammonia). Select the category for the chemical to which it belongs. (Ex: Alkali,Binder). Select the section, where the chemical is going to be used. (Ex:Finishing section,Dyeing section). Select the brand for that Chemical and give the rate per kilogram value in Indian Rupees. Click “Save” to stored the entered details in the database. Note: The price entered here will be used to calculate say, costing, purchase order, etc. You can also modify the details of a particular Chemical by clicking the option "Edit" displayed across each chemical.

[edit] Master Chemical Category

The categories that are entered here will be displayed under the heading “Chemical Category” while entering master chemical types.

Go to Masters-->Chemical-->Chemical Category. Enter the Chemical Categories under which you will segregate the chemicals (Ex: Acid,Alkali,Binder) Click "Save" to store the entered details in the database.

[edit] Master Chemical Brands

The feature is similar to the earlier one in which you can specify brand names for each types of Master Chemicals. The brands that are entered here will be displayed under the heading “Brand” while entering master chemical types.

Go to Masters-->Chemical-->Brand. Enter the Brand Name, that is the Brand of the Chemical.(Ex: Alpha,Atc) Click "Save" to store the details in the database.

[edit] Reorder Level

[For Leather, Raw material and Chemical] This feature comes handy if you want to get alerted when stock on hand of any of the above mentioned elements goes below a specific tolerance limit.

Go to Masters-->XXXX-->Reorder Level. Select the Product to Reorder (Ex:Acetic Acid). Give the minimum stock Quantity (in terms of Kigm,numb etc.,) based on the product type. This must be in numeric and no alphabest will be entertained. Select the unit of measurement for the Reorder Quantity (Ex: Litre,Gram etc.) Click "Save" to store the entered details in the database. Note: XXXX may be leather or raw material or chemical based on the category you are going to set reorder level.

[edit] Production

This category enables you to set stock types, production stages available in your factory, production processes, costing for operations, facilitates defining master chemical types, chemical categories, and brands for the chemical types.

[edit] Master Stock Stores

This helps you to define tstoresypes of stock that you are following in your factory. This will be useful while entering say, Goods receipt entry and also while issuing materials for production.

Go to Masters-->Production-->Stock Type. Enter the Stock Type code. This may be either numeric or alphanumeric. (eg. crst100,lthr007, etc..,). Enter the description for the stock type (eg. Crust, Raw Material, etc..,). Select the Product Categories that will come under this stock type. (eg. Components, Raw Hides, etc.,). Click "Save" to store the entered details in the database.

[edit] Master Production Gates

This option enables you to define stages in the production line by which you can track the status of batches in production.

Go to Masters-->Production-->Production Stage. Enter the Production Gate Code. This must be purely numeric and no alphabets will be entertained. Enter the description of the production gate or operation name (eg. Soaking, Bating, etc.,). Select the Section under which the operation will be carried over(eg. Dyeing,Tanning etc.,). Click "Save" and you can view the details below. Note: Ensure that some interval is left between two consective production stages. Suppose in future, if you want to add a new production stage in-between you can very well do so just by assigining a code chosen from the interval for the new production stage.

[edit] Master Operation Costs

This feature helps you to define cost for performing each operation against a unit of measurement. The values entered here will be used for calculating operation costing.

Go to Masters-->Production-->Operation Costs. Select a Production operation/stage (eg. Soaking, Liming, etc.,). Select the production Unit where the operation is taking place. Enter the cost in Indian Rupees. Enter the measurement units(eg. Pairs, Days, etc.,). Click "Save" to store details in the database. Note: You can also change the details by clicking the “Edit” displayed across each stage.

[edit] Crusting Operation Details

Go to Masters-->Production-->Crusting Operation. Enter the Operation Name. Select the Products (eg. Cow Upper, F/c Buff Lining, etc..,). Select the Operation Stage (eg. Shaving, Setting, etc..,). Enter the Duration (Only Numeric Values). Select the time (eg. Days, Minutes, etc..,). Click "Save" and you can view the details below.

[edit] Finishing Operation Details

Go to Masters-->Production-->Finishing Operation. Enter the Operation Name. Select the Products (eg. Cow Upper, F/c Buff Lining, etc..,). Select the Operation Stage (eg. Shaving, Setting, etc..,). Enter the Duration (Only Numeric Values). Select the time (eg. Days, Minutes, etc..,). Click "Save" and you can view the details below.

[edit] Production Process Details

Go to Masters-->Production-->Production Process. Enter the Process Name (eg. Liming, Shaving, etc..,). Select the Product Section (eg. Crusting, Finishing). Select the Product (eg. F/c Buff Lining,Cow upper, etc..,). Confirm and Click Save.

Enter the Recipe Name. Enter the Volume(Numeric Value). Select UOM(Litre, Gram, etc..,) Per(Sqft, Sq mts, etc..,) Value. Enter The Number of coats (Numeric Value). Select The Chemical Name(Eg. Acetic Acid, etc..,). Enter The Quantity(Numeric Value). Select UOM(Litre, Gram, etc..,). Enter Remarks(if any).

Click Add Next Recipe to save the current and add another. Click Save to save the current and finish.

[edit] Commercial

This option helps you to define material receipt and shipment gates, applicable tax types, Business accounts and Business zones for your company.

[edit] Master Receipt Gates

This option enables you to define the type of receipt gates through which you will carry over your in-coming transactions. The types entered here will be displayed for selection during material receipts entry.

Go to Masters-->Commercial-->Receipt Gate. Enter the Receipt Gate Code. This must be in numeric and no alphabets will be entertained. Enter the Receipt Gate Description (eg. Material Received, Payment Made, etc.,) Click "Save" to store the details in the database. Note: Ensure that some interval is left between two consecutive receipt gates. Suppose in future, if you want to add a new receipt gate in-between you can very well do so just by assigining a code chosen from the interval for the new receipt gate.

[edit] Master Shipment Gates

This option is very similar to receipt gates and enables you to define the type of shipment gates through which you will carry over your out-going transactions. The types entered here will be displayed for selection during material shipments entry.

Go to Masters-->Commercial-->Shipment Gate. Enter the Shipment Gate Code.This must be in numeric and no alphabets will be entertained. Enter the Shipment Gate Description (eg.Material Packed, Payment Received, etc.,). Click "Save" to store the details in the database. Note: Ensure that some interval is left between two consective shipment gates. Suppose in future, if you want to add a new shipment gate in-between you can very well do so just by assigining a code chosen from the interval for the new shipment gate.

[edit] Master Business Zones

This feature helps you in defining zones for your Business operations. The zones entered here will be useful to define the nature of business you do with your Business counterparts like Exports, Imports etc.

Go to Masters-->Commercial-->Business Zone. Enter the Zone Name ie., the nature of the Business.(Ex:Local, Exports etc.,). Click "Save" to store the details in the database.

[edit] Master Cities

You can list the names of cities where you execute Business operations.

Go to Masters-->Commercial-->Master City. Enter the City Name (eg. Agra, Dhaka, etc..,). Enter the Area Code ie., STD (Sub Trunk Dialling) number for the city. Again, this must be Numeric and no alphabets will be entertained. select the Country to which the City belongs (eg. India, China, etc.,). Click "Save" to store the details in the database.

[edit] Master Tax Details

This feature enables you to define types of taxes (like sales taxes, excise duty, etc.,) that are applicable to your company. You have to map the expenses that are entered to a particular tax type. As per the mapping, amount will be added to or subtracted from the initial value. This option will be very useful to arrive a final value while enteriing bill details against a material receipt entry.

Go to Masters-->Commercial-->Commercial Tax. Enter tax description (eg. Sales Tax, Excise Duty, Second Sales etc..,). Select tax type for the tax description (eg. Add Value, Discount Percentage, etc.,). Check Is Billed checkbox If the particular Tax is billed. Click "Save" to store the entered details in the database.

[edit] Master Account Details

This is for defining multiple Business accounts for your company. Go to Masters-->Commercial-->Business Accounts. Enter the Account Code.It may be in numeric (or) alphanumeric. Select Description for that Account Code. Click "Save" and you can view the details below.

[edit] Master Edit

[For Master Company/Colour/Leather/Raw material/Chemical/Production stage/Shipment stage] This option helps you to edit only the name of the above said elements in case if you want to change it.

Go to Masters-->Master Edit. Select the Master edit category (eg.Master Company, Master Colour, etc.,). Enter the current value you want to change Enter the new value for replacing the current value. Confirm the change by clicking the "Change" option.

If the change is successful you will see a text saying that the value has been changed.